Automated alerts can be used by some states to help services manage their fleet chauffeur information.
Experts as well as fleet security supervisors have long recognized the benefits of using an automated notification solution to manage fleet car drivers’ Car Records. What could be better than receiving a notice in “real time” of any modifications made to your driver’s MVR?
If you follow the suggested method of checking MVRs annually, you will be able to deal with an 11-month or 12-month window where a driver’s record can change without your knowledge. You may not be able to get current information. While you don’t want drivers with suspended licenses, or documents that are less than outstanding, driving for your company is not something you desire.
Currently, 19 states have adopted the “Company Notice Solution” or straight Automatic Notice Solution. ENS sends updates to the company instantly when a driver’s certificate status changes, if a collision occurs or if a new sentence is added to the document of the chauffeur. Several third-party providers also provide this service, but these states offer it directly. It saves businesses the expense and added effort of using a third-party service provider.
This can be an excellent tool for fleet management if you have drivers in these states:
- Arkansas Golden State Area of Columbia Idaho * Louisiana
Maine Maryland Massachusetts * Michigan * Nebraska
New Mexico New York City North Carolina North Dakota * Oregon
South Carolina Utah * Virginia Wisconsin - States that are pleased with the government’s system must purchase MVRs every year.
A lot of these state programs– including Maine as well as North Dakota– also satisfy the Federal Electric motor Service Provider Security Management’s requirement that a managed electric motor provider conduct yearly inquiries into every chauffeur’s record. In lieu of obtaining (and paying for) MVRs every 12 months on each chauffeur, an organisation can participate in these recognized state programs to satisfy the requirement.
Even though 2 of 19 state programs as well as third-party provider programs aren’t recognized to be appropriate alternatives to the annual MVR acquisition requirement, they still provide you with a near-real-time checking capability of your drivers’ MVRs regardless of controlled or nonregulated capacity. It can mean the difference between discovering quickly when a driver’s license has been suspended and also finding out months later when you do your annual testing.
Any chauffeur management program should always include a clause that requires all drivers to notify their business immediately of any type of modifications in their driving history, such as suspensions, relocating offense sentences or other changes to their control standing.
Program frameworks and usage details differ from state to state. The FMSCA website provides extra information, such as the pricing framework, registration procedure and links to 19 state-specific solution websites. You can also download a PDF containing the information.
Cincinnati Insurance policy insurance holders can obtain additional assistance and advice regarding fleet chauffeur certification, benchmarking, and administration by contacting your local, independent insurance agent or your Cincinnati Loss Control agent.
The information on loss control is only for consultation. This article is not intended to be a guide or a manual for loss control. This article does not cover all exposures. Contact your local, independent insurance agent for insurance policy suggestions and plan options. The Cincinnati Insurer nor its representatives or associates provide legal advice. Consult your lawyer about your specific situation.
